Create draft newsletter articles on uit.stanford.edu.
- Log in to Drupal on uit.stanford.edu
- From Admin menu, select Content ==> Add Content ==> News
- Enter a Title and Subtitle. It is recommended you include a subtitle to provide another "bite" into the content for our readers.
- NEW: Check "Preview Mode" if you want to hide the article from the home page, the various news pages and the News Feed. This setting can be used if you want to publish an article so that you can show a client a preview of it, without making it findable through the home page or news pages.
- NEW: Select a Category for the newsletter article.
- Service Spotlights: Stories that feature UIT services.
- Partnered Projects: Stories that feature UIT’s successful collaboration with partners across campus, and highlight ways UIT brings value to the university.
- Tips and Tricks: Stories that offer a tip or trick about available UIT services, tools and resources that a user may not have known.
- Information Security: Stories that are specific to information security at Stanford.
- Initiatives and Projects: Stories that detail specific UIT priorities, initiatives and projects that are underway or planned.
- Service Alerts: Announcements about service delays, outages or other types of service alerts, whether they are planned or unplanned..
- Special Report: This is a catch-all for stories that fall outside these other categories, such as Bill Clebsch’s retirement article.
- Event Spotlights: Stories that feature a UIT or IT-related event, whether upcoming or in the past.
- Select today's date
- Upload a Featured Image that will be cropped to show on pages listing all articles and at the top of the article.
- Enter a Blurb. This will not show up anywhere on the website, however it will be used by the Newsletter Editor when he/she is building the Mailchimp newsletter.
- Enter the article text in the Body. If you copy and paste the article text, make sure you highlight the text and click the Tx (Remove Format) button in the menu.
- Add subheadings to chunk the content, making it more digestible for readers. Typically, a subheading is needed for every new key point introduced in the article, and on average a new subhead is needed about every 100 words. Ensure the subheadings are succinct, focused and highlight the key points of the section.
- (optional) If you need to add more images to the content of the article, ask Marco/Brian.
- Click 'Save as Draft.'
- Once you have gotten approval from Sam to publish, go back into the article and click 'Publish.'
- If the article does not appear on the home page or the news section, make sure "Preview Mode" is turned off.
- Repeat for each article.
