Features
Stanford's subscription includes OneDrive for Business (separate from OneDrive Personal, although both use the same application installer and function somewhat similarly).
- Accessible via Chrome, Edge, Firefox, Safari and other standard browsers for all operating systems
- OneDrive for Windows, macOS, iOS, iPadOS and Android mobile devices
- OneDrive automatically includes “Files on-Demand” to view representations of massive file hierarchies
- OneDrive for mobile devices has a built-in document scanner
- Can be used for data with Protected Health Information (PHI) with the use of Cardinal Key
Guidance
Use this option when you…
- Work in a department where most users have agreed to primarily use OneDrive (versus a department that may have settled on Google Drive)
- Want granular controls for sharing on and off-campus
- Expect to use less than 5 TB of data of personal data
- OneDrive folders are always owned by one individual, rather than a workgroup — this may introduce issues if that account holder leaves Stanford
Quota
Stanford's subscription to Microsoft 365 currently provides up to 5 TB of OneDrive storage per user account. However, due to changes announced by Microsoft, storage limits that align with Google Drive will be applied at a future date and fees will apply for storage over 50 GB.
Example Use Cases
- OneDrive is automatically built into Windows 10, making it easy to synchronize files among your multiple computers when you log in
- OneDrive is well-integrated with Microsoft Office desktop software, allowing you to save Word, Excel and PowerPoint documents automatically to the cloud
Cost Considerations
Microsoft 365 accounts are provisioned to all students, staff and faculty for free. Affiliates and guests can be provisioned a personal Microsoft 365 account that includes OneDrive through a fully-sponsored SUNet ID.
Support
Support is provided to the campus community by University IT. Some departments may have CRC Endpoint Support for additional support.
