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Microsoft 365 OneDrive

OneDrive is a file sync and share service from Microsoft that's part of Microsoft 365 (formerly Microsoft 365). It's available to all Stanford affiliates and full-sponsored SUNet IDs.


Stanford's subscription includes OneDrive for Business (separate from OneDrive Personal, although both use the same application installer and function somewhat similarly).

  • Accessible via Chrome, Edge, Firefox, Safari and other standard browsers for all operating systems
  • OneDrive for Windows, macOS, iOS, iPadOS and Android mobile devices
  • OneDrive automatically includes “Files on-Demand” to view representations of massive file hierarchies
  • OneDrive for mobile devices has built-in document scanner
  • Can be used with for data with Protected Health Information (PHI) with the use of Cardinal Key


Use this option when you…

  • Work in a department where most users have agreed to primarily use OneDrive (versus a department that may have settled on Google Drive)
  • Want granular controls for sharing on and off campus
  • Expect to use less than 25 TB of data of personal data
  • OneDrive folders are always owned by one individual, rather than a workgroup — this may introduce issues if that account holder leaves Stanford


Stanford's subscription to Microsoft 365 currently provides up to 25 TB of OneDrive storage per user account. However, due to changes announced by Microsoft, storage limits that align with Google Drive will be applied at a future date and fees will apply for storage over 50 GB.

Example Use Cases

  • OneDrive is automatically built into Windows 10, making it easy to synchronize files among your multiple computers when you log in
  • OneDrive is well-integrated with Microsoft Office desktop software, allowing you to save Word, Excel and PowerPoint documents automatically to the cloud

Cost Considerations

Microsoft 365 accounts are provisioned to all students, staff and faculty for free. Affiliates and guests can be provisioned a personal Microsoft 365 account that includes OneDrive through a fully-sponsored SUNet ID.


Support is provided to the campus community by University IT. Some departments may have CRC Endpoint Support for additional support.