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How to Make Your Workflow Easier Using Google Drive and Box

Class Code


Class Description

Learn best practices of using Google Drive and Box at Stanford to facilitate collaboration within your group, and have a central location for all documentation.

This course will cover how to:

  • Manage, upload, download, export, and publish documents in both Box and Google Drive
  • Sync files that can be accessed from any device, on or offline
  • Manage permissions of files and folders and assign viewing, editing, and commenting rights
  • Design and maintain an organized, cloud-based file structure to increase team productivity

Topics  include:

Document Storage at Stanford

  • File and Data Storage Options
  • Security policies
  • Comparison of Box vs. Google Drive

Stanford Box

  • Overview / Basics
  • Uploading / Managing documents
  • Collaborating
  • BoxEdit
  • Box Sync vs. Box Drive
  • Tips and Tricks

Google Drive

  • Basics
  • Uploading / Managing documents
  • Collaborating
  • Google Drive for your desktop
  • Tips and Tricks


University IT Technology Training classes are only available to Stanford University staff, faculty, or students. A valid SUNet ID is needed in order to enroll in a class.