Perhaps you are preparing to move across the quad or eventually to another campus location. Or maybe you simply want to organize and streamline your paper files.
Either way, figuring out what to do with all the paper files you have accumulated can be overwhelming. But with University IT (UIT) as your partner, it doesn’t have to be.
Once you sort through your paper files to identify those you need to maintain copies of to meet legal, regulatory, or university requirements and office needs, UIT can help you store that content online.
By moving your paper files to an online digital storage solution, you will:
- Free up precious office space
- Make it easier to locate, share, and manage your files
- Store files in a secure online location while simultaneously enabling electronic access for mobile workers
- Reduce paper waste
Faculty, staff, students, and alumni
This service can be used for Low, Moderate, and High Risk Data, as defined by the Information Security Office.
Ongoing operations support is free of charge.
A UIT representative will meet with you to discuss your individual needs and offer advice about scanning paper files and storing those new digital files online. If you still use paper processes, we might offer suggestions for automating those processes to improve efficiency and reduce the paper used.
We offer enterprise-level solutions for securely storing different types of online documents. These range from simple storage and collaboration solutions — like Stanford Box, Stanford Google Drive and Shared drives — to those that provide advanced features that let you quickly locate, display, and share files, as well as automate regulatory compliance requirements — like OpenText and Oracle.
To set up an initial conversation with a UIT representative about converting your paper files to digital content and storing them online, submit a Help request.
Submit a Help request.