Ditch the Paper Files. Go Digital!

Perhaps you’re preparing to move across the quad or eventually to another campus location such as Stanford Redwood City. Or maybe you simply want to organize and streamline your paper files.

Either way, figuring out what to do with all the paper files you’ve accumulated can be overwhelming. But with University IT (UIT) as your partner, it doesn’t have to be.

Once you’ve sorted through your paper files — to identify those you need to maintain copies of to meet legal, regulatory, or university requirements and office needs — UIT can help you ditch the paper and and store that content online.

How can UIT help you?

We can meet with you to discuss your individual needs and offer advice about scanning paper files and storing those new digital files online. If you still use paper processes, we might offer suggestions for automating those processes to improve efficiency and reduce the paper used.

We offer enterprise-level solutions for securely storing different types of online documents. These range from simple storage solutions — like Stanford Box and Stanford Google Drive — to those that provide advanced features that let you quickly locate, display, and share files, as well as automate regulatory compliance requirements — like Nolij and Oracle.

Why bother?

By moving your paper files to an online digital storage solution, you’ll:

• Free up precious office space
• Make it easier to locate, share, and manage your files
• Store files in a secure online location while simultaneously enabling electronic access for mobile workers
• Reduce paper waste

How do you get started?

It’s easy. Simply submit a help request to set up an initial conversation with a UIT representative about converting your paper files to digital content and storing them online.