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New Expense Request System Coming in Early 2015

Monday, December 1, 2014

Submitting and reviewing expense requests will get a lot easier in early 2015. That’s when University IT and Financial Management Services will roll out a new system to replace iOU for requesting expense reimbursements, arranging direct payments not associated with purchase orders, and requesting petty cash replenishment.

Named simply “Expense Requests,” the new system is expected to significantly improve and shorten the current expense requests process with a simplified interface and enhanced functionality. It will also enable Stanford suppliers and payees to securely submit personal payment information online — a significant improvement in securing and protecting payees' confidential personal data.

Go-Live on February 9
Expense Requests has been in pilot with Business Affairs; University Human Resources; and the Department of Athletics, Physical Education, and Recreation (DAPER) since late October. It will be rolled out campus-wide on February 9, 2015. Financial Management Services hosted multiple informational sessions across campus in October and November to announce Expense Requests and prepare users.

Training Required
Users will be required to complete online training (available in STARS beginning January 2015) prior to gaining access to the system. Comprehensive help resources will be available on the Gateway to Financial Activities website (Fingate) and accessible directly within the Expense Requests system itself.

Visit Fingate to learn more about Expense Requests.

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